Taming the Paper Monster

by | Oct 19, 2015 | Going Digital, Paperless Office

Is your business plagued by the paper monster? Here are some tell-tale symptoms: You have multiple cabinets full of files dating back to the stone age. Your “to file” box is filled to the brim. Filing all those paper documents takes too much time. So maybe you keep putting it off, making the “to file” box ever more intimidating. Paper documents are scattered throughout the office. Each person has their own filing system which may contain documents that others need to access. You have difficulty finding the document you need when you need it, causing frustration and in some case real panic. If you experience some or all of these symptoms, then you might want to look into going paperless! Of course, no business will ever be completely without paper documents. There will always be paper documents you’ll want to keep for legal, compliance, or other reasons. The goal behind going paperless is to keep the amount of physical paper to an absolute minimum, whilst keeping the bulk of your business documents in electronic form that is secure yet easy to access. Key to Success I’m going to highlight the key factors for success. To learn more specifics, consider attending the Going Paperless workshop at the ICEHOUSE. Also, feel free to contact me for more information. Reduce the volume of incoming paper. Eliminate as many paper statements and invoices as possible. A growing number of banks and vendors offer the option of receiving their statements and invoices electronically. Do it. Plan the workflow. Think about how you’re going to manage all those electronic documents. It helps to think of...